Legal Email Management Software for Law Firms
Manage emails in DMS for regulatory compliance and efficiency. Organize your law firm’s email by client and matter.
Discover our state-of-the-art Email Management Software, seamlessly integrated into a robust Document Management System (DMS) built on Microsoft 365 and SharePoint. Tailored for law firms, our solution enhances efficiency and ensures regulatory compliance, featuring advanced metadata scrubbing for heightened data security and collaborative PDF annotation for streamlined communication within legal teams.
Ensuring Compliance and Streamlining Workflow
Effortlessly manage emails and attachments by dragging them into dedicated matter folders within Outlook. Our intuitive PageLightPrime software handles metadata, providing a user-friendly interface reminiscent of popular email platforms, creating a cohesive email experience with responses seamlessly weaving into correct threads.
Corporate Email Filing
Automated email filing guarantees effortless compliance with regulations. PageLightPrime scans and files incoming emails to matter folders without user intervention, transforming all communications, including Teams Chat, into easily searchable records categorized by matter or email metadata.
Legal DMS in Outlook
Access a fully integrated legal document management solution directly within your Outlook interface. Effortlessly review Matters, Favorites, and Recent documents across Web, Outlook, or Desktop platforms. Edit documents, check in/out, and publish new versions—all without exiting Outlook. Seamlessly handle external edits, perform comparisons, and incorporate client instructions using our integrated Outlook plugin.
Legal Email Management at Your Fingertips
Simplify sending documents to clients by converting them into PDFs with a single click. PageLightPrime suggests email receipts for smooth transmission of single or multiple documents. Enable attorneys to track time seamlessly while composing or reading emails, managing multiple timers for different tasks.
Legal DMS Search from Outlook
Effortlessly search through Legal DMS with full-text or specific property criteria. Refine results by client, matter, or practice area for unparalleled efficiency. Integrate seamlessly with both desktop and web versions of Outlook for a consistent user experience.
In addition to revolutionizing email management, our software incorporates advanced metadata scrubbing capabilities, ensuring heightened data security and regulatory compliance.
Efficient Metadata Management
Experience streamlined metadata handling within our software. Metadata, crucial for compliance and security, is meticulously managed to meet the stringent requirements of legal practices, guaranteeing responsible handling of sensitive information, and aligning with industry regulations.
Collaborative PDF Annotation
Facilitate collaboration and document review within legal teams by enabling PDF annotation directly within the email management system. Attorneys can comment, provide feedback, and collaborate on PDF documents seamlessly, fostering efficient communication and streamlined document review processes.
Integration with Microsoft 365 and SharePoint
Experience a cohesive legal practice management solution by leveraging our Email Management Software, seamlessly integrated with Microsoft 365 and SharePoint.
Additional Features for Enhanced Legal Management
Organize with Ease
Effortlessly and efficiently organize emails, attachments, and communications using our intuitive folder and tagging system, streamlining your workflow.
Time-Saving Search Functionality
Save valuable time with our powerful search functionality. Locate critical emails in seconds, eliminating the need to sift through endless threads.
Enhanced Security Measures
Ensure confidentiality and compliance through top-notch security features, prioritizing the protection of sensitive information.
Version Control for Documents
Experience peace of mind with our version control system. Track changes made to documents attached to emails, facilitating collaboration with colleagues and clients.
Collaboration Made Simple
Facilitate seamless communication and collaboration among internal teams and external clients, fostering transparency and efficiency.
Customizable User Permissions
Tailor access levels for team members, ensuring that only authorized individuals have access to sensitive information, enhancing security measures.
Audit Trails for Compliance
Ensure comprehensive compliance through robust audit trails that meticulously track every interaction within the system, guaranteeing transparency and accountability.
Efficient Email Filing and Matter Management
Streamline your workflow by efficiently managing matter-related emails directly from Outlook, enhancing convenience and productivity.
Automatic Email Filing for Regulatory Compliance
Go beyond manual filing with our Automatic Email Filing feature. PageLightPrime scans incoming emails and saves them to the relevant matter folder without user intervention, ensuring compliance with regulatory obligations.
PDF Conversion and Sending
Streamline document sharing through our one-click PDF conversion feature, simplifying the process for seamless collaboration.
Integrated Time Tracking for Attorneys
Empower attorneys to efficiently track time while composing or reading emails, optimizing productivity in legal workflows.
Anytime, Anywhere Email Management
Enjoy user-friendly email management, whether utilizing the desktop or web version of Outlook, ensuring a seamless experience.
Centralized Governance for Email Management
Establish governance protocols to notify all recipients when an email is saved, preventing the storage of duplicate emails in the DMS.
Sync Outlook and Legal Calendar
Keep appointments and tasks in sync effortlessly with bidirectional synchronization between Outlook and department calendars.
Incorporating advanced features, our Email Management Software provides a comprehensive solution for law firms, prioritizing data security, compliance, and seamless team collaboration. Legal professionals can trust our solution to handle various aspects of email and document management with precision and efficiency.
Frequently Asked Questions
Email Management Software allows law firms to effortlessly manage emails and attachments by dragging them into dedicated matter folders within Outlook. Its intuitive interface, reminiscent of popular email platforms, ensures a cohesive email experience as responses seamlessly weave into correct threads.
Yes, PageLightPrime goes beyond standard features by incorporating advanced metadata scrubbing capabilities, ensuring heightened data security and regulatory compliance. It automates email filing to dedicated matter folders, transforming all communications into easily searchable records categorized by matter or email metadata.
PageLightPrime offers a unique feature for collaborative PDF annotation. This enables legal teams to comment, provide feedback, and collaborate on PDF documents directly within the email management system, fostering efficient communication and streamlined document review processes.
PageLightPrime provides a cohesive legal practice management solution by seamlessly integrating with Microsoft 365 and SharePoint. This integration allows users to access a comprehensive legal document management solution directly from Outlook, facilitating tasks such as reviewing matters, editing documents, and managing external edits seamlessly.
Yes, PageLightPrime empowers attorneys to track time seamlessly while composing or reading emails. The software allows for the management of multiple timers for different tasks, providing attorneys with an efficient way to review and tag unposted time entries against specific matters.
PageLightPrime offers efficient search functionality, allowing users to search through the Legal DMS with full-text or specific property criteria. Results can be further refined by client, matter, or practice area, ensuring unparalleled efficiency in locating critical information.
Yes, PageLightPrime provides consistent user-friendly email management experience, whether using the desktop or web version of Outlook. This ensures anytime, anywhere access for legal professionals.
PageLightPrime ensures efficient metadata management for legal professionals. Metadata, crucial for compliance and security, is meticulously handled within the software, meeting the stringent requirements of legal practices.
PageLightPrime offers a range of additional features, including organizing emails with ease, time-saving search functionality, enhanced security measures, version control for documents, collaboration tools, customizable user permissions, audit trails for compliance, automatic email filing, efficient PDF conversion, and synchronization with Outlook and legal calendars.
PageLightPrime establishes governance protocols by notifying all recipients when an email is saved, preventing the storage of duplicate emails in the DMS. This ensures centralized and organized email management, contributing to compliance.
Yes, PageLightPrime offers customizable user permissions, allowing law firms to tailor access levels for team members. This ensures that only authorized individuals have access to sensitive information.