Office 365 for Law Firms

Legal, Law, Lawyers and Office 365. A complete primer and reference

Written by Knowledge Team, posted on February 20, 2018.

Office 365 helps Legal professionals to ensure Compliance and Document security, Collaboration with teams and external parties. The solution to allow them work anywhere, anytime to increase billable hours is Office 365.

Why Office 365

Office 365 has applications needed for back office, communication and collaborations - Office Apps, Outlook, SharePoint online and OneDrive for Business. Document sharing with external parties is managed securely with full support for real-time co-authoring. Enterprise productivity tools such as content management, enterprise search, and social all available on demand.

1. Secured enterprise-grade online storage

Contents and document sharing are compliant with industry standards, including ISO 27001, EU Model clauses, HIPAA BAA, and FISMA. DMS capabilities such as permissions, versioning control, eDiscovery, and records management ensure documents are managed with reduced overhead and less training.

2. Access contents from anywhere and anytime

Office Apps, Add-ins, Emails, and files are available anywhere—PC, Mac, and mobile devices.Users will be always accessing the latest version, one source of truth and they're always up to date. Collaborate on cases with common timeline, share contents with clients, and connect with opposing attorneys.
OneDrive for Business is packed with 1 TB of cloud storage to store matter documents. The contents can be accessed securely at any time online or offline

3. Easier Office 365 Administration and Security

Admin Portal allows simple management of users and services without the need for dedicated IT team. Data is secured by the built-in security that detects and protects from malware, spam, phishing attacks, and other threats.

4. Email Management

Emails are still the favorite collaboration tool and emails can be accessed from virtually all devices – Desktop and mobile. Calendaring and Task Management Apps are available as part of the Outlook and can integrated with Court dates and deadline tracker. Email Management solution will allow attorneys to file their Emails and/or attachments to be correct case files.The plugin will automatically assign the metadata when saved to SharePoint online.

PageLightPrime for Office 365

SharePoint-based document management and collaboration solution built on Office 365 infrastructure. PageLightPrime is Legal Case Management Solution to take advantage of enterprise content management capabilities that the SharePoint online platform offers like, Document Assembly, Versioning, Taxonomy for document classification, and real time document coauthoring.
Office 365 platform provides benefits like Outlook integration, allowing users to save emails directly to case folders, viewing case documents from Outlook without the need to download them, enterprise search capabilities, extending OneDrive for Business as personal briefcase to save case documents to be accessed offline, DLP and compliance.
PageLightPrime for Office 365 improves the collaboration in the law office or legal firms. Client Matter portal organizes the case files by cases allowing teams to work together, to review and find information when needed, all without ever leaving Microsoft Word or Outlook. Document Assembly can generate documents based on Case precedents and shared with external attorneys.
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